Requirements & Submission

Requirements

Participation in Kansas Fire Incident Reporting System (KFIRS) is state-mandated and requires all departments to submit monthly. A department should submit reports for one month by the 20th of the following month (i.e. October reports should be submitted by November 20). If a department has not had any runs for a month, that department should submit a No Activity report. Reporting requirements are the same for volunteer, combo and career departments. If information on a report changes please update the report, especially after investigations.

Submission Process

The process for submitting reports depends on the department’s choice of software. If a department is using the free Federal Client Tool, reports are automatically uploaded to the database when the report is saved. The Federal Client Tool has a downloadable version called the Data Entry Tool and an online version called Debi. Login and password help is provided by the Kansas National Fire Incident Reporting System (NFIRS) Program Manager.

If a department is using a third-party vendor, the reports are emailed to the program. Please email the submissions to the KFIRS email address and not to the NFIRS Program Manager directly. After the submission has been processed, departments will receive a response stating what reports were submitted to the database, including details regarding any validation errors. No Activity reports are submitted by emailing the KFIRS address with your FDID along with which month(s) your department did not make any runs. Access a list of approved third-party vendors.

Departments without Internet access are urged to contact the NFIRS Program Manager for assistance. Paper reports can be submitted if no other means are available, but there are many options offered to departments.