The Kansas Fire Incident Reporting System (KFIRS) is our state's version of the National Fire Incident Reporting System (NFIRS) used across the United States. Kansas does not maintain a state central repository of reports. Instead, reports submitted to KFIRS are processed directly to NFIRS, meeting both programs at the same time. Statistics and reports are then compiled by collecting information directly from the NFIRS database housed in the National Fire Data Center. The terms NFIRS and KFIRS are used synonymously in Kansas.
KFIRS is an "All Incident" system designed to portray an accurate picture of what the Fire Service does for the citizens of Kansas, not just fighting fires. Locally, data can be used to implement public education programs, accurately explain equipment needs for departments, determine standards of cover information and watch/identify trends to include arsonists. After identifying problems, a prevention program can be developed and utilized. Many prevention programs rely on up-to-date reporting to aid public safety. This information is so valuable most grants require departments to be compliant with NFIRS before grant money will be awarded.
Requirements & Submission
Participation in KFIRS is state-mandated and requires all departments to submit monthly. A department should submit reports for one month by the 20th of the following month (i.e. October reports should be submitted by November 20). If a department has not had any runs for a month, that department should submit a No Activity report. Reporting requirements are the same for volunteer, combo and career departments. If information on a report changes please update the report, especially after investigations.
The process for submitting reports depends on the department’s choice of software. If a department is using the free Federal Client Tool, available through nfirs.fema.gov, reports are automatically uploaded to the database when the report is saved. The Federal Client Tool has a downloadable version called the Data Entry Tool and an online version called DEBI. Login and password help is provided by the Kansas NFIRS Program Manager.
If a department is using a third-party vendor, the reports are emailed to KFIRS@ksfm.ks.gov. Please email the submissions to the KFIRS email address and not to the NFIRS Program Manager directly. After the submission has been processed, departments will receive a response stating what reports were submitted to the database, including details regarding any validation errors. No Activity reports are submitted by emailing the KFIRS address with your FDID along with which month(s) your department did not make any runs. A list of approved third-party vendors is available by visiting http://www.nfirs.fema.gov/system/activevendors.shtm.
Departments without internet access are urged to contact the NFIRS Program Manager for assistance. Paper reports can be submitted if no other means are available, but there are many options offered to departments.
On-site training on completing NFIRS reports and data analysis are offered through the Office of the State Fire Marshal for FREE. If your department would like to host or attend training, please contact the State NFIRS Program Manager. Please view the Calendar for a current list of available training dates.
A self-paced online study course is available through the USFA National Fire Academy and is free. Please click the link below for the NFIRS 5.0 Self-Study.
NFIRS 5.0 Self-Study (Q494)
Serving as an introduction to NFIRS 5.0, this self-study course provides an overview of the data collection system, its modules and data conversion issues. Coding scenario exercises are also included.
A more in-depth training is periodically offered by the NFA and is 6 days long on campus at the National Emergency Training Center.
National Fire Incident Reporting System (NFIRS): Program Manager (R491)
This 6-day course is offered to enhance the knowledge and skills of those individuals responsible for the managing of NFIRS and/or multiple fire/EMS data bases in their organization, and/or for those responsible for the training of field-level data collection and reporting staffs. This course provides information about the systems capabilities, data collection and analysis, and the available reporting features. Focus is on the higher level knowledge, skills, and abilities required to collect, compile, and analyze NFIRS data, to develop decision packages used as the basis for Standards of Cover and for comparative data based on local, State, or national data and trends. The NFA's computer lab is used extensively for this course.