Sara Wood, NFIRS Program Manager
Office of the State Fire Marshal
800 SW Jackson, Suite 104
Topeka, KS 66612-1216
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Reference Materials

Incident Type Cheat Sheet
NFIRS Complete Reference Guide
1 Page Reference Guides
NFIRS Incident Field Notes
Reporting No Activity
Firehouse Export Directions

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Firefighter Relief Act and Insurance Services Office
Data Entry Tool Manual (PDF)
Documentation: Incident Type / Module Rules
Kansas Fire Departments (PDF)
Kansas Forest Service

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Training Resources

NFIRS at Home logo

Training from our office

Join us for monthly webcasts on NFIRS topics. Click here for the schedule of upcoming NFIRS @ Home Webcasts.

On-site training on completing NFIRS reports and data analysis are offered through our office for FREE.

NFIRS Forms and Reporting - 2 hours
NFIRS Ops - Data Analysis - 4 hours

If your department would like to host or attend training, please contact the 
State NFIRS Program Manager. Please view the Calendar for a current list of available training dates. 

National Fire Academy

Online Self Study
NFIRS Program Manager 6-Day Course


Kansas Fire Incident Reporting System (KFIRS)


The Kansas Fire Incident Reporting System (KFIRS) is our state's version of the National Fire Incident Reporting System (NFIRS) used across the United States. Kansas does not maintain a state central repository of reports. Instead, reports submitted to KFIRS are processed directly to NFIRS, meeting both programs at the same time. Statistics and reports are then compiled by collecting information directly from the NFIRS database housed in the National Fire Data Center. The terms NFIRS and KFIRS are used synonymously in Kansas. 

KFIRS is an "All Incident" system designed to portray an accurate picture of what the Fire Service does for the citizens of Kansas, not just fighting fires. Locally, data can be used to implement public education programs, accurately explain equipment needs for departments, determine standards of cover information and watch/identify trends to include arsonists. After identifying problems, a prevention program can be developed and utilized. Many prevention programs rely on up-to-date reporting to aid public safety. This information is so valuable most grants require departments to be compliant with NFIRS before grant money will be awarded.

NFIRS Data via Tableau

KFIRS Annual Reports

Statistical Infographics

Click on these images to full them in full size:

What the Fire Service Did                        
 Wildland Fires

Informational Slides

FAQs for Fire Departments

Requirements & Submission

Participation in KFIRS is state-mandated and requires all departments to submit monthly. A department should submit reports for one month by the 20th of the following month (i.e. October reports should be submitted by November 20). If a department has not had any runs for a month, that department should submit a No Activity report. Reporting requirements are the same for volunteer, combo and career departments. If information on a report changes please update the report, especially after investigations.

The process for submitting reports depends on the department’s choice of software. If a department is using the free Federal Client Tool, available through nfirs.fema.gov, reports are automatically uploaded to the database when the report is saved. The Federal Client Tool has a downloadable version called the Data Entry Tool and an online version called DEBI. Login and password help is provided by the Kansas NFIRS Program Manager.    

If a department is using a third-party vendor, the reports are emailed to KFIRS@ksfm.ks.gov. Please email the submissions to the KFIRS email address and not to the NFIRS Program Manager directly. After the submission has been processed, departments will receive a response stating what reports were submitted to the database, including details regarding any validation errors. No Activity reports are submitted by emailing the KFIRS address with your FDID along with which month(s) your department did not make any runs. A list of approved third-party vendors is available by visiting http://www.nfirs.fema.gov/system/activevendors.shtm

Departments without Internet access are urged to contact the NFIRS Program Manager for assistance. Paper reports can be submitted if no other means are available, but there are many options offered to departments.